June 2023 – Board Meeting Minutes

By | October 2, 2023
  1. Meeting called to order at 7:00 PM by Rob N7QT.  In attendance were Rob N7QT; Adam K7EDX; Robin WA7CPA; Rich W6RS; Dennis K7DSE; Tom NU7J; Jack N7JP.
  2.  Review/Approve Minutes: Approved 30 May April, 2023 meeting minutes.
  3. Correspondence:  Received renewal for domain name. 
  4. Treasurer Report: Approved March Treasurer report.    The report provided by Dennis K7DSE as of June 27, 2023 reported a total balance in treasury of $27,154.03.  Dennis confirmed that he has opened the High Yield Savings account at Live Oak Bank with a $15K deposit, as previously approved. 
  5. Membership report: 163 active members.  Jack will send out the June notice of renewals soon.   
  6. Old Business
    • Bylaws Update Project:  Prior to the meeting, the Board approved spending up to $1500 in legal fees, to ensure that the bylaws satisfy WA State requirements for non-profit status.  Robin received feedback from the attorney.  The Board reviewed the attorney feedback and agreed on necessary changes (i.e. ensuring that indemnification of Board members is consistent with WA state law).   Further follow up is needed to create and approve the final edits. 
    • ARRL scholarship administrative changes: K9JF has informed us that there have been ARRL administrative changes to the scholarship program.  ARRL has increased the minimum scholarship threshold.  Tom NU7J to follow up with Jim K9JF to see what if any action is needed. 
    • Help Needed: Club volunteer (non-Board member) needed to coordinate, purchase and distribute the Salmon Run clean sweep glasses next year. Also need IT volunteer to take care of administrative tasks associated with Salmon Run contest scoring.  Salmon Run committee to meet later in spring to identify volunteer. 
    • Picnic planning: As of June 27, 2023,  24 people have signed up and paid for the picnic.   
    • Salmon Run Rules change:  Last month, the Board approved the proposed rule to allow self-spotting.  This change now needs to be published and communicated on Groups.io. 
      1. Robert’s Rules of Order: In the previous meeting, the Board agreed purchase electronic copy of Robert’s Rules of Order.
  • New Business
    • 2024 DX Convention Planning Discussion: Assignment of responsibilities/Main tasks include
      – “General Chairman” :TBD –  Could be 1 chair or 2 co-chairs.
      –  Hotel, beverage and food: Rich W6RS and Rusty W6OAT
      –  Program/Speaker chairman; TBD
      – Prize Chairman  (Adam K7EDX)
      – Master of Ceremonies  (Rob N7QT)
      – Bar Host: TBD
      – smaller jobs such as Envelope stuffers, etc.
    • July meeting: Club Picnic in lieu of Zoom meeting. 
  • Meeting adjourned at 8:04 PM.

  Meeting Minutes Respectfully Submitted by Tom, NU7J.